On January 1, 2015, U.S. Citizenship and Immigration Services (USCIS) will begin disposing of E-Verify records that are over 10 years old in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7). USCIS is required to dispose of E-Verify records 10 years old and older to minimize security and privacy risks associated with U.S. Government retention of Personal Identifiable Information (PII). Accordingly, as of January 1, 2015, USCIS will begin disposing of E-Verify case records whose last transaction occurred on or before December 31, 2004.1 In order to retain case information, E-Verify employers may download and save the new “Historic Records Report.” This Report will ONLY BE AVAILABLE from October 1 through December 31, 2014. Program Administrators may download the Historic Records Report from E-Verify. The report contains information about transactions in each E-Verify case created on or before December 31, 2004. If the employer was not using E-Verify before that date, the report will not have any case information. Under its ongoing NARA obligation, USCIS will dispose of E-Verify records annually. On January 1, 2016, USCIS will dispose of records created on or prior to December 31, 2005 and this process will continue in subsequent years. E-Verify recommends that employers annotate Forms I-9 with the E-Verify transaction number. Employers may want to retain the Historic Records Report with the corresponding Forms I-9.
For guidance on downloading the Historic Records Report, see the “Questions and Answers” and
“Instructions for Downloading” on the E-Verify public website (www.dhs.gov/E-Verify). http://ow.ly/CfXAh